Facilities Administrator - CLARE

Facilities & Accounts Administrator – Shannon
Full-time | Permanent | Competitive Salary & Benefits

Our aviation client in Shannon is expanding, and due to growing operational demands, we are looking for a Facilities & Accounts Administrator to join their dynamic team. This is a fantastic opportunity to secure a long-term, stable role with a global industry leader, offering excellent career development potential.

The Role

This is a varied and engaging position supporting both the Facilities and Tooling Departments, while also assisting with basic accounts administration. You’ll play an important role in keeping the operation running smoothly — from scheduling maintenance works to processing invoices.

Key Responsibilities

Facilities Department

• Schedule and manage Planned Preventive Maintenance (PPM) works.

• Assign and track Reactive Maintenance tasks for on-site teams or contractors.

• Maintain accurate records in the ERP system.

• Prepare monthly reports on activities, expenditure, and requisitions.

• Provide day-to-day administrative support to the Facilities Team.

Tooling Department

• Plan and coordinate PPM for tooling equipment.

• Oversee calibration and maintenance schedules.

• Source, purchase, and track tooling equipment.

• Manage ERP documentation and reporting, including KPIs and expenditure analysis.

• Support the Tooling Team with administrative duties.

Accounts Administration

• Process purchase orders and supplier invoices.

• Assist with expense tracking and budget monitoring.

• Liaise with the finance department to ensure timely payments.

• Maintain accurate financial records relating to Facilities and Tooling costs.

Skills & Requirements

• 2+ years’ administrative experience, ideally within a Facilities, Tooling, or Accounts environment.

• Proficient in MS Office (Excel, Word, Outlook).

• High attention to detail with strong organisational skills.

• Ability to prioritise tasks and work to deadlines.

• Strong communication skills, both verbal and written.

• Fluent in English (written & spoken).

• Experience with ERP systems and basic accounts processes (invoicing, purchase orders) is an advantage.

Why Join?

• Permanent, secure role in a globally recognised aviation company.

• Competitive salary and benefits package.

• Opportunity to work in a varied and interesting position — no two days are the same.

• Supportive and collaborative work environment.

• Career growth and professional development encouraged.