Eflexes has a great opportunity for a Finance Executive to work with a client of ours based in Shannon.
The Finance Executive will report to the Finance Manager and the Finance Operations Manager.
This is a fantastic opportunity to join a very friendly and supportive team and to build on your chosen career path.
Purpose of the Role:
The Finance Executive is responsible for the daily management of the Accounts Payable function within SFCE Finance, which includes processing purchase orders, managing supplier invoices, and maintaining account reconciliations. In addition to these duties, the role also encompasses responsibilities in Accounts Receivable, such as generating and issuing customer invoices, tracking payments, and following up on outstanding balances. The position also involves support for other finance functions, including Invoicing, Bank, and Cash Management. The individual will work closely with the Finance Manager to ensure the smooth operation of financial processes and maintain robust internal controls.
Key Responsibilities:
Accounts Payable & Purchase Ledger Management
- Confirm all details on purchase order requisitions.
- Process purchase orders in the Netsuite system.
- Record purchase order receipts upon delivery of goods/services.
- Process supplier invoices in accordance with Purchase Order Procedures.
- Reconcile month-end balances with supplier statements.
- Obtain management approval for payments.
- Prepare payment lists and obtain approval from the Financial & Operations Director.
- Set up payments via online banking and send remittances to suppliers.
- Resolve supplier queries promptly.
- Participate in month-end reporting and reconciliations.
- Perform additional financial ad hoc duties as required.
Accounts Receivable:
- Checking, processing and balancing daily payments from companies and individuals
- Generating invoices and account statements
- Maintaining account receivable files and records
- Reconciling payments from companies and individuals
- Process credit and debit card payments
Administrative and General Office Duties
- Manage internal post and franking of mail.
- Provide cover for team members during absences.
- Maintain office stationery supplies and ensure competitive pricing.
- Take ownership of all assigned duties, ensuring timely and accurate completion.
Finance Functions Coverage Once trained, provide support in the following areas:
- Banking
- Post payments and receipts in Netsuite.
- Allocate customer payments and resolve queries with banks.
- Reconcile bank accounts daily, clearing any discrepancies.
- Process write-offs and refunds per company procedures.
- Participate in month-end reporting and reconciliations.
- Invoicing & Customer Payments
- Manage daily invoicing and credit note processing.
- Handle credit card, PayPal, and other payment processes.
- Process refunds and manage payment allocations.
- Perform additional financial ad hoc duties and month-end tasks.
Sales and Customer Service Support
- Serve as the point of contact for internal customer service queries.
- Utilize Email & Zendesk ticketing systems for professional communication.
- Address allocation queries from Sales and Customer Service teams.
- Print and organize month-end statements.
- Take on additional duties as needed.
Bank Account Transaction Management
- Post transactions for all Bank, PayPal, and Credit Card accounts.
- Process credit card, PayPal, and other automated payments.
- Reconcile all accounts daily and maintain cash flow statements and projections.
Experience and Skills:
- Experience in a fast-paced Accounts Payable function is advantageous.
- Familiarity with Netsuite accounting software is desirable but not required.
- Strong organizational skills and attention to detail.
- Ability to work both independently and as part of a team.
- Effective communication skills, both written and verbal.
Company Standards:
- Adhere to company policies and procedures.
- Ensure the security of company assets and maintain confidentiality.
- Treat all stakeholders with dignity and respect.
To apply, please email your cv to Jake.loughran@eflexes.com or call 085 800 7936 for further details.