eFlexes Recruitment are currently recruiting an Office Administrator on behalf of our client located in Limerick. This position is full-time, permanent, and based fully on-site. The successful candidate will provide administrative support to ensure the smooth and efficient running of daily office operations while assisting various departments as required.
Job Overview
The General Administrator provides essential administrative support to ensure the smooth and efficient operation of the office and wider team. This role involves coordinating day-to-day administrative tasks, supporting facilities operations, maintaining accurate records, and acting as a key point of contact for visitors and internal staff.
Key Responsibilities
- Provide general administrative support including document preparation, filing, data entry, and maintaining organised records.
- Answer, screen, and direct incoming phone calls and emails to the appropriate staff members.
- Welcome and assist visitors, ensuring a professional and friendly front-of-office experience.
- Maintain office supplies and coordinate orders when necessary.
- Support the facilities function by assisting with scheduling contractors, coordinating site access, and tracking completion of works.
- Provide administrative support for preventative maintenance programmes, ensuring records, schedules, and service documentation are maintained accurately.
- Assist with booking meeting rooms, preparing meeting materials, and coordinating internal meetings when required.
- Maintain and update staff training records, ensuring documentation is complete and compliance requirements are met.
- Support onboarding administration for new staff where required (documentation, training records, access requests).
- Assist with maintaining internal databases, spreadsheets, and administrative systems.
- Handle incoming and outgoing mail and deliveries.
- Support the team with ad-hoc administrative duties as required.
Skills & Experience
- Previous experience in an administrative or office support role.
- Strong organisational skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and prioritise workload effectively.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
Personal Attributes
- Professional and approachable manner.
- Reliable and proactive with a strong work ethic.
- Good problem-solving ability and willingness to assist across teams.
- Strong time management and organisational skills.