Property Management Assistant – Co. Clare
An exciting opportunity has emerged for a Property Management Assistant to join a well-renowned client based in Co. Clare.
Reporting to the Property Management Manager, the primary purpose of this role is to support the Property Operations team with a range of administrative duties and, from time to time, engage directly with clients and service providers.
Key Areas of Responsibility
-
Preparation of annual property service charge, water, and commercial rates budgets in collaboration with Finance.
-
Preparation and submission of monthly variance analyses of service charge budgets.
-
Maintaining various reports on buildings and estates under SCE management (e.g., vacant building and estate inspection reports).
-
Dealing with client queries regarding service charges.
-
Liaising with the Legal Department regarding legal issues related to problem tenants, as required.
-
Calculation and preparation of client balancing statements related to service charge rate changes.
-
Supporting internal and external service charge audits.
-
Maintaining service charge audit records for each estate and multi-let. Ensuring square footage details are accurate and updating records as new buildings are completed.
-
Preparation of commercial rates payment schedules on vacant buildings and multi-lets for each local authority.
-
Arranging rates revaluations of existing properties and completing Section 11 forms for local authorities when applicable.
-
Supporting the Leasing and Operations teams on a range of duties, including data entry on the Property Financial System (Yardi), such as work orders issued to maintenance contractors.
-
Acting as the point of contact for local authorities and clients on matters relating to commercial rates and service charges.
-
Ensuring that all SCE buildings are properly insured in collaboration with Finance and external insurance brokers.
-
Ensuring prompt payment of utility invoices and liaising with the Leasing team for the same.
-
Administering Building Alteration Permits for proposed tenant works within our buildings.
-
Performing other administrative duties within SCE as required.
Qualifications, Skills, and Experience
The ideal candidate will have:
-
Strong administrative skills with analytical and problem-solving capabilities.
-
Experience dealing directly with tenants on property management issues (a distinct advantage).
-
Proven systems knowledge; experience with Yardi (used by SCE) is desirable.
-
Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel.
-
Proven financial and administrative experience (experience in the property sector is a distinct advantage).
-
Estate agency experience (an advantage).
-
A flexible and resourceful approach, with the ability to work on one’s own initiative.
To apply, please email your CV to Jake.loughran@eflexes.com or call 085 800 7936 for further details.