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    PROPERTY MANAGEMENT ASSISTANT - CLARE

    Property Management Assistant – Co. Clare

    An exciting opportunity has emerged for a Property Management Assistant to join a well-renowned client based in Co. Clare.

    Reporting to the Property Management Manager, the primary purpose of this role is to support the Property Operations team with a range of administrative duties and, from time to time, engage directly with clients and service providers.

     

    Key Areas of Responsibility

    • Preparation of annual property service charge, water, and commercial rates budgets in collaboration with Finance.

    • Preparation and submission of monthly variance analyses of service charge budgets.

    • Maintaining various reports on buildings and estates under SCE management (e.g., vacant building and estate inspection reports).

    • Dealing with client queries regarding service charges.

    • Liaising with the Legal Department regarding legal issues related to problem tenants, as required.

    • Calculation and preparation of client balancing statements related to service charge rate changes.

    • Supporting internal and external service charge audits.

    • Maintaining service charge audit records for each estate and multi-let. Ensuring square footage details are accurate and updating records as new buildings are completed.

    • Preparation of commercial rates payment schedules on vacant buildings and multi-lets for each local authority.

    • Arranging rates revaluations of existing properties and completing Section 11 forms for local authorities when applicable.

    • Supporting the Leasing and Operations teams on a range of duties, including data entry on the Property Financial System (Yardi), such as work orders issued to maintenance contractors.

    • Acting as the point of contact for local authorities and clients on matters relating to commercial rates and service charges.

    • Ensuring that all SCE buildings are properly insured in collaboration with Finance and external insurance brokers.

    • Ensuring prompt payment of utility invoices and liaising with the Leasing team for the same.

    • Administering Building Alteration Permits for proposed tenant works within our buildings.

    • Performing other administrative duties within SCE as required.

     

    Qualifications, Skills, and Experience

    The ideal candidate will have:

    • Strong administrative skills with analytical and problem-solving capabilities.

    • Experience dealing directly with tenants on property management issues (a distinct advantage).

    • Proven systems knowledge; experience with Yardi (used by SCE) is desirable.

    • Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel.

    • Proven financial and administrative experience (experience in the property sector is a distinct advantage).

    • Estate agency experience (an advantage).

    • A flexible and resourceful approach, with the ability to work on one’s own initiative.

     

    To apply, please email your CV to Jake.loughran@eflexes.com or call 085 800 7936 for further details.

     

    OPERATIONS MANAGEMENT

    CLARE

    4217

     

    OPERATIONS MANAGEMENT

    CLARE

    4217

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    info@eflexes.com

    +353 61 474626

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