Property Operations Administrator – Co. Clare
An exciting opportunity has emerged for a Property Operations Administrator to join a well-renowned client based in Co. Clare.
Reporting to the Property Management Manager, the primary purpose of this role is to support the Property Operations team with a range of administrative duties and, from time to time, engage directly with clients and service providers.
Key Areas of Responsibility
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Prepare annual property service charge, water, and commercial rates budgets.
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Prepare and submit monthly variance analyses of service charge budgets.
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Maintain various reports on all estates under SCP management.
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Investigate long-term outstanding debts and liaise with the finance team.
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Handle queries regarding service charges.
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Support internal and external audits.
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Maintain service charge audit records for each estate and multi-let property.
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Act as the point of contact for local authorities and clients regarding commercial rates and service charges.
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Prepare commercial rates payment schedules for vacant buildings and multi-let properties for each local authority.
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Arrange rates revaluations of existing properties and complete Section 11 forms for local authorities when applicable.
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Provide up-to-date building listings to the finance team for insurance purposes.
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Calculate and prepare client balancing statements related to service charge rate changes.
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Serve as the point of contact for Uisce Éireann (Irish Water) invoicing.
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Perform general administrative duties within the operations section as required.
Qualifications, Skills, and Experience
The ideal candidate will have:
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Strong administrative skills with analytical and problem-solving capabilities.
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Proven systems knowledge (Yardi, as utilised by SCP, is an advantage).
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Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel.
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Proven financial and administrative experience (experience within the property sector is a distinct advantage).
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A flexible and resourceful approach, with the ability to work on their own initiative.
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Excellent communication, relationship management, and negotiation skills.
To apply, please email your CV to Jake.loughran@eflexes.com or call 085 800 7936 for further details.