The successful candidate will oversee the day-to-day facilities operations, coordinating cleaning, caretaking and catering services, managing staff and contractors, and ensuring high standards of service, health and safety, and operational efficiency.

Key Responsibilities

• Coordinate daily facilities operations, including cleaning, caretaking, catering and maintenance activities.

• Oversee planned preventative maintenance (PPM) and reactive work orders, ensuring timely completion.

• Coordinate contractors and ensure all required documentation and safety procedures are in place.

• Supervise facilities staff, manage attendance, annual leave, training and staff queries.

• Maintain high standards of cleanliness, stock control and site presentation.

• Monitor utilities, maintain accurate records and support energy efficiency initiatives.

• Ensure compliance with health and safety policies, procedures and relevant legislation.

• Maintain accurate asset registers and report any damage or maintenance requirements.

• Liaise with site stakeholders to ensure the smooth delivery of facilities services.

Requirements

• Minimum of 3 years’ experience coordinating hard and soft facilities services.

• Previous experience in staff supervision or people management.

• Good understanding of health and safety requirements and safe working practices.

• Excellent communication, organisational and problem-solving skills.

• Ability to work independently, prioritise tasks and manage competing demands.

• A proactive, flexible and reliable approach, with a strong commitment to teamwork and service quality.

Irish, UK & International Payroll

Location: Shannon, Co. Clare / Hybrid
Employment Type: Permanent, Part-Time
Working Pattern: 4 days per fortnight, scheduled around payroll deadlines, including month-end
Reporting To: Payroll & Business Supports Manager

About the Role

We are seeking an experienced and detail-oriented Payroll Specialist to join our team on a part-time basis.

This role offers an excellent opportunity for an experienced payroll professional seeking a reduced working schedule while maintaining responsibility for a varied portfolio of Irish, UK and International payrolls.

The position will operate on a structured part-time arrangement of 4 working days every two weeks, with working days aligned to key payroll processing deadlines. One working period each month will coincide with the month-end payroll cycle.

The successful candidate will be responsible for ensuring accurate, timely and compliant payroll processing, supporting internal and client payroll requirements, and maintaining strong relationships with clients and stakeholders.

Key Responsibilities

Payroll Processing & Administration

• Collate, review and validate payroll information from multiple sources and formats to ensure accurate processing.

• Process internal and client payrolls, including monthly, fortnightly and weekly payrolls as required.

• Manage Irish, UK and international payroll processing using internal systems and clients' payroll software.

• Calculate and verify statutory deductions, payments and other payroll adjustments in accordance with relevant legislation.

• Complete payroll reconciliations, validation checks and reporting to ensure accuracy and compliance.

• Prepare and submit relevant payroll returns to Revenue, HMRC and other applicable international authorities within statutory deadlines.

Client Payroll Services

• Manage payroll processing for an assigned portfolio of clients, ensuring service delivery in line with agreed deadlines and contractual requirements.

• Liaise directly with clients regarding payroll submissions, queries, changes and reporting.

• Respond professionally and efficiently to payroll-related employee queries.

• Provide onsite payroll consultancy support where required and agreed.

• Participate in client meetings to review service delivery, identify improvements and support new business opportunities.

Financial Administration & Reporting

• Prepare payroll-related invoices and support the invoicing process.

• Complete payroll journals, accruals, reconciliations and other financial reporting requirements as agreed with clients.

• Maintain accurate payroll records and supporting documentation.

Process Improvement & Compliance

• Use Microsoft Excel to consolidate payroll data, improve reporting and streamline payroll processes.

• Identify opportunities to improve payroll accuracy, efficiency and internal controls.

• Maintain confidentiality and ensure compliance with data protection requirements and relevant payroll legislation.

• Keep up to date with changes in Irish, UK and applicable international payroll regulations.

Experience & Skills Required

• Previous experience in an Irish payroll processing role, ideally within a payroll bureau, outsourced payroll provider or multi-client environment.

• Strong knowledge of Irish payroll legislation, PAYE, PRSI, USC and Revenue reporting requirements.

• Experience processing UK payroll, including HMRC requirements, is highly desirable.

• Exposure to international payroll processing would be an advantage.

• Strong Microsoft Excel skills and experience working with payroll software.

• Excellent attention to detail, organisational skills and ability to meet strict deadlines.

• Ability to work independently, manage competing priorities and take ownership of payroll deliverables.

• Strong communication skills and a client-focused approach.

• A recognised payroll qualification, such as IPASS, would be an advantage.

Working Arrangement

This is a permanent part-time position designed to provide a predictable working pattern while meeting the operational requirements of the payroll cycle.

• 4 working days per fortnight.

• Working days will be agreed in advance and scheduled around payroll deadlines.

• One working period each month will align with the monthly payroll processing and month-end cycle.

• Some flexibility may be required around statutory deadlines, bank holidays and payroll cut-off dates, with any additional hours agreed in advance.

What We Offer

• A structured part-time opportunity with a predictable working schedule.

• Responsibility for a varied portfolio of Irish, UK and international payrolls.

• A professional, collaborative working environment.

• Opportunity to contribute to payroll process improvements and client service development.

• Flexibility to balance professional responsibilities with other commitments.

We are delighted to be recruiting an experienced Seafreight Co-Ordinator on behalf of a well-established logistics client based in Shannon, Co. Clare.

Job Purpose

To provide a professional, efficient, and customer-focused sea freight operations service to both internal and external customers, ensuring shipments are managed effectively from booking through to final delivery and invoicing.

Main Duties & Responsibilities

• Process and manage sea freight shipment bookings for forwarding operations.
• Monitor shipments from initial customer booking through to final destination and payment.
• Provide a consistently high level of customer service to both internal and external customers.
• Liaise with local and international suppliers, vendors, shipping lines, and agents to secure competitive rates and efficient services.
• Coordinate with transport providers regarding collections and deliveries.
• Process sales and purchase invoices and resolve any customer or supplier invoice queries.
• Manage rate requests and prepare and issue customer quotations.
• Maintain a good working knowledge of customs clearance requirements, including SADs and related documentation.
• Support the ongoing development and growth of the company's sea freight services.
• Build and maintain strong working relationships with customers, suppliers, agents, and internal teams.

Additional Duties

• Provide operational cover during periods of annual leave and staff absence.
• Assist other freight departments with administrative and operational requirements when necessary.
• Attend occasional customer meetings and visits.
• Participate in operational and business improvement projects.
• Carry out any other duties reasonably assigned by the Operations Manager.

Key Skills & Experience

• Several years' experience in a similar sea freight, freight forwarding, or logistics operations role.
• Strong knowledge of sea freight processes and international logistics.
• Excellent IT skills, including proficiency in Microsoft Office and CRM systems.
• Strong communication, interpersonal, and customer service skills.
• Excellent organisational skills with the ability to prioritise and manage a varied workload effectively.
• Ability to work accurately and efficiently in a fast-paced environment.
• Flexible and adaptable approach, with the ability to respond quickly to changing business priorities.
• Strong attention to detail and a proactive approach to problem-solving.
• Ability to work effectively both independently and as part of a team.

The Position:

Working in a customer focused, continuous improvement environment, plans and performs work of any complexity within the capability of a broad range of Conventional, NC and CNC equipment and associated tooling in the manufacture of the complete range of cylindrical thread rolling dies.

The Responsibilities

• Self-motivated and with limited direction and supervision, work to drawings, sketches, process sheets, verbal or written instructions, set-up and operate equipment to produce components from start operation through to completion which meets the customers requirements.
• Partake in machine programming including downloading, manual data input, debugging and editing.
• Plan and organize own work to facilitate mutli-machine manning including operating own machine(s) and monitoring additional machine(s) through breaks where industrial engineering deems this feasible.
• Perform ancillary tasks within the equipment cycle such as checking, measuring, setting gauges, counting, deburring, stamping, etching, polishing and pre-setting for the next jobs. Where it is not possible to perform these tasks within the machine cycle, perform them immediately following the machining of a component so as to reduce queue time. Will also perform these ancillary tasks from, or for other operators.
•  Establish and report the correct quantity of pieces completed, identify quantity variances and move to next operation/facility within or occasionally outside the Dept.
• Operate any equipment within or external to the department as instructed by the lead men or supervision, in the manufacture of products as defined above.
• Help out in other departments or carry out work for other departments in situations such as fluctuations in workload, equipment breakdown, or manning shortages.
• Be conscious of a changing business environment and participate in the implementation of new work practices and systems such as Lean Manufacturing, Continuous Improvement Programmes, Safety Programmes, etc. Make recommendations to supervision and Engineering where appropriate.
• Record information, either written or by computer inputs as necessary for the efficient running of the business or as dictated by customers.
•  Attend meetings as requested by supervision/management and actively partake in assisting and training of others.
• Carry out acceptance tests on new/rebuilt equipment. Participate in visits to customers to solve tooling application problems.
• Carry out routine basic maintenance; maintain the equipment and the work area in a clean and tidy manner. Be proactive in promoting a safe working environment by wearing the PPE provided and identifying safety hazards to management.

Education & Qualifications

• Certificate / Diploma in an engineering discipline, or sufficient experience to be considered competent for the role
• 7-10 years working in a machine orientated manufacturing environment
• Experience on CNC machines is essential

Personal Skills and Attributes

• Good communication skills: written, verbal and interpersonal
• Excellent organisational skills
• Proactive, self-starter, who must be able to work independently without supervision,
• Ability to prioritise work effectively and multiple task
• Positive attitude and be motivated by the role,
• Operates to the highest ethical, professionalism standards with a strong work ethic
• Willingness to be flexible and driver of change
• Use creative approaches to achieve goals

What We Offer

• Permanent, full-time position
• Highly competitive salary
• Comprehensive benefits package
• Career development and training opportunities
• Modern manufacturing facility with advanced equipment
• Supportive team environment within a global engineering organisation

To apply for this opportunity, please email your CV to nuala.mcmahon@eflexes.com or call 086 6033772 to discuss in confidence.

Ideal candidate will be an efficient Accounts Payable Assistant to help transform the management and operation of accounts payable function. Person will report into the Finance Shared Services Manager but work closely with the wider finance team and procurement teams.

Duties and tasks: 

• Efficiently process invoices from local, group, and foreign suppliers using our Scan-to-Pay tool and ERP
• Investigate and resolve queries from internal stakeholders and suppliers with a professional manner
• Prepare and process payment runs for upload to the relevant banking platforms
• Proactively review the receipt not vouched account to ensure that it remains current
• Responsible for month end activities such as balance sheet reconciliations
• Complete supplier reconciliations and resolve any discrepancies arising from them
• Forecast weekly cash flow requirements and submit to the Treasury team
• Assist with year end audit queries and support the finance team and wider business with ad-hoc tasks
• Support supplier payment onboarding and maintenance of supplier banking details
• Proactively suggest process improvement and contribute to improvement projects
• Support the Accounts Receivable team members on posting receipts
• Comply with Group procedures including Health & Safety

 Criteria skills 

• Experience working in a global environment with multiple deadlines essential
• Strong knowledge of Excel and experience with Copilot highly advantageous
• Experience of working in a high volume accounts payable team or shared service team advantageous
• A positive, proactive can-do attitude essential
• Thrives on using attention to detail and high standards to identify problems and implement effective solutions 
• Excellent interpersonal and communication skills - ability to work with global colleagues and stakeholders at all levels and disciplines in person and virtually 
• Must have authorisation to work in EU.

To apply for this position, please email your cv in confidence to nuala.mcmahon@eflexes.com or call 086 6033772 to chat through details. 

• 1 to 2 years of experience working in similar fast paced multinational manufacturing environment.
• Strong attention to detail.
• Ability to handle small components and perform detailed inspection using Microscope
• Ability to troubleshoot and resolve process issues.
• Understanding of quality assurance practices to maintain product standards.
• Good interpersonal skills
• Proven ability to work effectively as part of team.
• Flexible & available to work overtime to support business needs
• Fluent English.
• MUST have authorisation to work in EU.

To organise immediate interview, CLICK APPLY or please email your cv to nuala.mcmahon@eflexes.com